Safeguarding Policy

Last Updated: 9th Sept 2024

1. Introduction

Poetry Prescribed is committed to creating and maintaining a safe environment for all users of our website and services. This policy outlines our commitment to safeguarding and promoting the welfare of children and vulnerable adults who engage with us. We recognise our responsibility to protect them from harm and abuse.

2. Purpose

This safeguarding policy aims to:

- Ensure the safety and well-being of all participants, especially children and vulnerable adults.

- Provide clear guidance on how to identify and respond to safeguarding concerns.

- Outline the responsibilities of all staff, volunteers, and users regarding safeguarding.

3. Scope

This policy applies to all staff, volunteers, and partners of Poetry Prescribed, and it encompasses all services and activities related to our website, workshops, events, and any interactions with users.

4. Definitions

- Child: Any person under the age of 18.

- Vulnerable Adult: Any person aged 18 or over who is or may be unable to take care of themselves, or to protect themselves against significant harm or exploitation.

- Safeguarding: Protecting the welfare of children and vulnerable adults by ensuring their right to live free from abuse, neglect, harm, and exploitation.

5. Policy Objectives

5.1. Prevention

- Conduct risk assessments for all programs and services.

- Ensure that all staff and volunteers undergo appropriate background checks as required.

- Provide safeguarding training to all staff, volunteers, and relevant stakeholders.

5.2. Reporting Concerns

- Establish clear procedures for reporting safeguarding concerns or allegations of abuse.

- Encourage an environment where reporting concerns is taken seriously.

- Ensure that all reports are handled confidentially and sensitively.

5.3. Response

- Respond promptly and appropriately to safeguarding concerns.

- Take immediate action to protect the individual at risk.

- Collaborate with relevant authorities, such as social services, if necessary.

6. Roles and Responsibilities

6.1. Designated Safeguarding Officer (DSO)

- Poetry Prescribed designates a Safeguarding Officer to oversee safeguarding practices, provide guidance, and serve as a point of contact for concerns.

6.2. Staff and Volunteers

- All staff and volunteers must adhere to this policy and participate in safeguarding training.

- Report any concerns or incidents related to safeguarding immediately to the DSO.

6.3. Users

- All users of the Poetry Prescribed website and services should act responsibly and report any safeguarding concerns to the DSO.

7. Training and Awareness

- Provide regular training for all staff and volunteers on safeguarding issues and best practices.

- Foster awareness of safeguarding among users, including the importance of reporting concerns.

8. Recruitment

- Follow a robust recruitment process, including background checks, for all staff and volunteers who will be in direct contact with children or vulnerable adults.

- Ensure appropriate safeguarding training is integrated into onboarding processes.

9. Confidentiality and Information Sharing

- Respect the confidentiality of all individuals involved in safeguarding concerns while following legal and ethical reporting practices.

- Share information with relevant authorities on a need-to-know basis in accordance with safeguarding procedures.

10. Safe Space

- Promote a healthy environment on our website and in our services.

- Ensure that workshops and events are structured to minimise risks and provide safety for all participants.

11. Monitoring and Review

- Regularly monitor and review the effectiveness of this safeguarding policy.

- Conduct annual reviews to ensure compliance with legal requirements and best practices, adjusting policies as necessary.

12. Contacts and Reporting Procedures

If you have any safeguarding concerns, please contact our Designated Safeguarding Officer:

Designated Safeguarding Officer:

Esi Yankey
poetryprescribed@gmail.com

You can also contact your local safeguarding authority or the police if you believe a child or vulnerable adult is in immediate danger.

13. Related Policies

This safeguarding policy should be read in conjunction with other relevant policies, including our Code of Conduct, Complaints Policy, and Data Protection Policy.

14. Conclusion

Poetry Prescribed is committed to ensuring that safeguarding is at the forefront of all activities and services we provide. We believe that all individuals have the right to live free from harm and abuse, and we will take all necessary steps to promote and protect their welfare.